It has been almost a year since most organizations adopted a telecommuting system with SharePoint consulting. While many of us used to meet in meeting rooms not so long ago, most meetings today take place online or through a hybrid method.
However, this change may endanger the security of organizations and lead to leaks of confidential information. It is now more difficult for administrators to monitor every movement of users to ensure that no company information will be shared outside. In this article, we’ll go over some handy features that will help keep your Microsoft Teams tenant secure.
Security in Microsoft Teams
To get started, it’s important to understand that as a consumer of Microsoft 365 products, you own and control your data. The responsibility for ensuring their safety is therefore in your hands. Microsoft Teams is built on an enterprise-grade Microsoft 365 cloud that leverages advanced security and compliance capabilities.
Microsoft uses team and organization-wide two-factor authentication, single sign-on through Active Directory, and encryption of data in transit and at rest for Teams. All files shared within Teams are stored in SharePoint using SharePoint encryption. If you want to check and find a shared item in Teams, you can find all files in SharePoint. In addition to these security features, you can dive even deeper into Microsoft 365 security settings (changes to these settings will apply to Microsoft Teams). Let’s take a closer look at the following three features:
This is a feature designed to increase user security by detecting and verifying malicious attachments in Microsoft Teams. Global administrators can create policies for these suspicious attachments to prevent them from being shared, clicked, or opened by any user. This security feature is also available in SharePoint and OneDrive. How does it work?
When the “Safe Attachments” feature is enabled and a file that is considered malicious is identified, then the file will be locked using direct integration with file stores as shown in the screenshot above. The blocked file will still be listed in the library, but it cannot be opened, moved, or even shared. You can download the file afterwards or delete it permanently.
Sensitivity labels for compliance
Sensitivity labels allow Microsoft Teams administrators to regulate access to sensitive content created while collaborating in Teams. Once these labels have been configured in the Microsoft Compliance Center using their corresponding policies, they can be applied to the organization’s Teams. Another benefit of sensitivity labels is to ensure strong infrastructure support to secure sensitive data and ensure compliance with your internal organization policies or regulations.
In addition to the above settings you can configure to keep your Teams secure, you can also view audit logs to investigate activities in your Microsoft 365 environment. Here are some of the activities recorded in the logs for your audit :
- Teams Teams created
- Teams teams deleted
- Channels added
- Parameters changed
To make these logs available, be sure to enable auditing in the Security & Compliance Center .
With the sudden shift to remote working environments, it’s especially important to ensure that all of your organization’s data is secure and compliant. However, if the proper precautions are taken, security should not be an issue for Microsoft Teams administrators, especially if the features mentioned above are used.